Intake
Couple Intake Questionnaire
Capture everything you need from a new couple in one go: names, vision, guest count, budget range, must-haves, and traditions to honour.
17 fields · A4 PDF
The Special Wedding
Resources for professional planners
Pricing strategies, workflow tips, free templates, and answers to every question.
Free download
Templates wedding planners can use today
Nine production-ready PDFs for intake, timelines, vendor onboarding, guest needs, shot lists, and day-of contacts. Each download is emailed to the address entered in the modal.
Timeline
Wedding Day Order of Events
The minute-by-minute timeline shared with the couple, MC, and every vendor — ceremony milestones, reception flow, and song cues.
18 fields · A4 PDF
Guest
Guest Dietary & Access Survey
Send to every confirmed guest 60 days out. Captures dietary needs, allergies, accessibility, and child-seat counts.
9 fields · A4 PDF
Vendor
Vendor Onboarding Brief
The packet every newly-contracted vendor fills out — legal info, day-of contact, COI upload, setup / breakdown windows.
14 fields · A4 PDF
Creative
Photographer & Videographer Shot List
The single source of truth for what the couple wants captured — family combinations, must-have moments, getting-ready locations.
10 fields · A4 PDF
Bridal Party
Wedding Party Logistics
One form per member of the wedding party — hair / makeup slots, attire pickup, transport groups, after-party RSVPs.
9 fields · A4 PDF
Vendor
Vendor Performance Review
Planner-internal review of each vendor after the wedding — feeds your own rolodex with would-rebook flags and notes.
11 fields · A4 PDF
Creative
Engagement Session Brief
Quick form for the couple to scope the engagement shoot — locations, outfits, vibe, must-include shots.
8 fields · A4 PDF
Timeline
Day-Of Emergency Contact Sheet
One short form per critical contact. Combine the responses into the single laminated sheet on every vendor’s clipboard.
8 fields · A4 PDF